Create your own video conferencing room

Your video conferencing room reflects the image of your company that you transfer to your remote speakers; its design must therefore be strategic both from an aesthetic and a technical point of view.

The main issues to consider when preparing for a video conferencing session are:

• Proper lighting
• Good room acoustics
• Correct selection of background colours (walls and furniture)

Proper lighting


Video communication needs to be a perfect compromise of light and dark, as two simultaneous yet contrasting situations co-exist:

• Good lighting is necessary to allow cameras to capture the images of local participants.
• On the contrary, the visualization of remote images from the video conferencing equipment usually passes through projection systems offering better results in darker conditions.

Some solutions for achieving optimal results are:

• Control light in the room by using a system of artificial lighting;
• Switch on the light before turning on the video conferencing equipment
• Separate the lighting control for the speakers area and a possible audience area, focusing light on the first area and illuminating the rest of the room using a more suffused light;
• Obscure any windows with curtains or blinds, if possible made from materials that avoid sound reverberation;
• Avoid any direct light on visualization devices, such as monitors, screen displays and plasma displays;
• Avoid furnishing the room with tables or other pieces of furniture that reflect the light.

• There are no particular restrictions as far as the use of lamps is concerned (fluorescent, halogen, incandescent and so on). We suggest the use of lamps with a colour temperature equal to 3500° Kelvin)
• The right light intensity is 500 Lux, measured on the speakers’ face.

Good acoustics

To avoid any possible echo and sound reverberation it is important to avoid using furniture with reflective surfaces such as:

• Wooden chairs
• Marble floors
• False ceiling with a single plaster plate
• Large windows or glass walls

Background colours

In order to improve light distribution in the room and video image quality, light colours are preferable to dark ones. In particular light grey and light blue tones are the best colours to use.

Avoid using red tones and any patterns that may cause video image vibration and reverberation. Also avoid using black and brilliant white.

Background wall: the most important wall is the one in front of the main camera. This should not include any windows or doors, have no colourful wall paper or passersby.